Position Title
Administration Assistant
Reports To
Sales Team & Executive Assistant to Founder
Location
Onsite, fully in office (4 days minimum). Parking available.
Employment Type
Full?time, approx. 8?week contract (potential extension)
Start Date
ASAP
Position Purpose
The Sales Support Administrator provides high?quality administrative, systems and coordination support to the national sales team. The role ensures smooth order processing, accurate data management and effective communication across major retail accounts including Woolworths and Coles. This position is suited to someone who thrives in a fast?paced, social, and collaborative office environment.
Key Responsibilities
-
Sales administration — Daily support to sales team including documentation, scheduling, follow?ups and internal coordination.
-
Order processing — Manage and process orders through the bespoke Pixel ordering system.
-
National account support — Assist with reporting, data entry, product updates and communication for large retail groups (Woolworths, Coles).
-
Systems management — Maintain accurate records in D365; generate reports; ensure data integrity.
-
Excel reporting — Build and update spreadsheets using pivot tables, VLOOKUPs and intermediate formulas.
-
Office coordination — Provide onsite administrative support, assist with team needs, and contribute to daily office operations.
-
IT & systems support — Troubleshoot basic system issues and support staff with internal platforms.
Key Relationships
-
Sales Team
-
Executive Assistant to Founder
-
National Account Management Team
-
Internal IT & Systems Teams
Skills & Experience
-
Intermediate Excel capability (pivot tables, VLOOKUPs).
-
Experience with D365 or similar CRM/ERP systems.
-
Ability to learn bespoke systems quickly (Pixel ordering system).
-
Strong administrative background within sales, operations or account management.
-
High attention to detail and accuracy in data?heavy tasks.
-
Confident communicator across multiple internal stakeholders.
Work Environment & Culture
-
Relaxed, fun, and fast?paced office.
-
Regular team engagement activities (BBQs, footy finals events, Friday hot chips).
-
Collaborative, supportive team with strong cross?functional interaction.
-
Face?to?face working style; suited to someone who enjoys being onsite and part of a social team.
Ideal Candidate
-
Thrives in busy, high?volume environments.
-
Enjoys a social, team?oriented workplace.
-
Strong systems aptitude and comfortable with IT.
-
Reliable, organised and proactive.
-
Available to start immediately.
