Location: St Kilda Road
Reports to: Partners
Direct Reports: Administration Team
Role Overview
The Office Manager is responsible for the effective day-to-day operation of the firm, overseeing administration, office facilities, payroll coordination, accounts administration, compliance, and firm-wide processes. This role ensures the office runs efficiently, staff are supported, and operational and regulatory obligations are met.
Office & Administration Management
- Manage and oversee the administration team and workload allocation
- Recruit, onboard, and support administration staff
- Act as the key liaison between Partners and staff
- Manage building and office maintenance, including liaising with suppliers and contractors
- Coordinate office fit-outs and workspace changes
- Manage staff seating arrangements and work-from-home logistics
- Handle general employee and Partner requests
- Manage office parking arrangements
- Oversee projects relating to the firm and administration team
- Organise firm-wide functions including EOFY events, Christmas functions, and group activities
- Coordinate gifts for Partners, staff, and clients
- Implement, document, and maintain office processes, systems, and procedures
- Organise and maintain tracking of Tax Banter and related initiatives
Accounts Payable
- Allocate payments including credit card, cheque, and EFT transactions in MYOB and maintain accurate invoice records
- Process Partner and firm-related invoices
- Pay all firm invoices and allocate costs across relevant spreadsheets
- Maintain financial and administrative spreadsheets
- Perform regular banking tasks and reconciliations
- Coordinate onboarding and exiting of employees
- Provide recruitment administration support
- Process employee payroll accurately and on time
- Manage superannuation payments
- Prepare and lodge payroll tax and IAS
- Maintain payroll and HR records and spreadsheets
- Prepare and maintain Fringe Benefits Tax (FBT) backup documentation
- Complete TFN reporting requirements
- Perform annual payroll reconciliation
- Manage CA & CPA renewals
- Renew Professional Indemnity and Office Insurance
- Renew Tax Practitioners Board (TPB) registration
- Complete CA questionnaires
- Manage CGU insurance renewals
